Terms and cancellation policy

The following terms apply to participation in the Global Advocacy Winter School 2027, organised by UTRIP Institute / Prevention Impact Lab, taking place from 15 to 18 February 2027 at Impact Hub Ljubljana, Slovenia.

Participation fee

The participation fee includes:

• full participation in the 4-day interactive training course;
• course materials and a practical advocacy handbook;
• one copy of Prevention Gone Wrong by Matej Košir;
• coffee breaks and lunches during the training days;
• certificate of participation;
• one year of free individual advisory support related to the further development of the participant’s advocacy campaign.

The fee does not include travel, accommodation, dinners, local transport, travel insurance, visa costs or other personal expenses.

Registration and payment

A participant’s place is confirmed after the registration form has been completed and the participation fee has been paid.

Organisations may register more than one participant. Each participant should normally be registered separately through the online registration and checkout process. For group registrations or invoice-based payment, organisations may contact UTRIP Institute directly.

Cancellation by the participant

Cancellations must be submitted in writing by email.

For cancellations received on or before 31 December 2026, the participation fee will be refunded, minus an administrative fee of €75.

For cancellations received from 1 January 2027 onwards, the participation fee is non-refundable.

However, substitution of a participant is allowed at no additional cost, provided that the organiser is informed in writing before the start of the Winter School and receives the full details of the replacement participant.

Cancellation by the organiser

UTRIP Institute reserves the right to cancel the Winter School if this becomes necessary due to insufficient registrations, organisational reasons or circumstances beyond its reasonable control.

If the organiser cancels the event, the participation fee will be refunded in full.

The organiser is not responsible for any travel, accommodation, visa, insurance or other costs incurred by participants in connection with the event. Participants are therefore advised not to make non-refundable travel or accommodation arrangements unless they accept this risk.

Changes to the programme

UTRIP Institute reserves the right to make reasonable changes to the programme, schedule, trainers, format or venue if necessary. Any such changes will not affect the overall purpose and quality of the Winter School.

Force majeure

UTRIP Institute is not liable for cancellation, postponement, interruption or changes to the event caused by circumstances beyond its reasonable control, including but not limited to natural disasters, serious public health emergencies, transport disruption, strikes, war, civil unrest, government restrictions or other events that make the organisation of the Winter School impossible, unsafe or impractical.

In such cases, UTRIP Institute will make reasonable efforts to offer an alternative solution, such as postponement, replacement dates or another appropriate arrangement.

Travel and accommodation

Participants are responsible for arranging and covering their own travel, accommodation, dinners, local transport, visa arrangements, travel insurance and personal expenses.

The venue, Impact Hub Ljubljana, is located at Slovenska cesta 56, Ljubljana, close to a wide range of hotels and within convenient distance of Ljubljana’s main bus and railway station.

Visa and travel documents

Participants are responsible for checking whether they need a visa or any other travel documents to enter Slovenia.

Upon request, UTRIP Institute may provide a confirmation of registration or invitation letter after the participation fee has been paid. Such a letter does not guarantee that a visa will be issued, and UTRIP Institute cannot influence visa decisions by the competent authorities.

Certificate of participation

A certificate of participation will be issued to participants who attend the Winter School and complete the course requirements.

Contact

For questions regarding registration, payment, cancellation, group participation or practical arrangements, please contact:

UTRIP Institute / Prevention Impact Lab
Email: info@institut-utrip.si